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Hong Kong University of Science and Technology
Students' Union
Clear Water Bay, Kowloon, Hong Kong
Tel: 2335 1832 Fax: 2335 1828 E-mail: su_union@stu.ust.hk
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Agenda of the Twentieth Annual General Meeting
Date: 8th March, 2012
Time: 19:00
Venue: LT-C
Agenda Items:
1.
To commence the
meeting.
2.
To consider and
if thought fit to adopt the Standing Orders of the Twentieth Annual General
Meeting.
3.
To consider and
if thought fit to adopt the minutes of the Nineteenth Annual General Meeting.
4.
To consider and
if thought fit to amend the Constitution of the HKUSTSU according to the
Proposed Amendments*.
*Proposed
amendments of the Constitution of HKUSTSU:
ARTICLE 4: ORGANIZATION
Original
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Proposed
Amendment
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4.6
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The Union shall seek advices from the Honorary
Advisor(s) and Honorary Leal Advisor(s), who shall be invited by the
Executive Committee and approved by the Council, in terms of management, external
affairs and legal advices.
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The Union may
seek advices from the Honorary Advisor(s) and Honorary Legal Advisor(s), who shall be invited by the Executive Committee
and approved by the Council, in terms of management, external affairs and
legal advices.
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ARTICLE 9: FINANCE
Original
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Proposed Amendment
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9.9
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add
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In the event that the Council refuses to approve the
Master Budget, the Financial Secretary may apply to the Finance Committee of
the Council for provisional appropriations. The Finance Committee of the
Council shall make recommendations on the provisional appropriations to the
Council for approval.
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ARTICLE 10: THE EXECUTIVE COMMITTEE
Original
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Proposed Amendment
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10.2
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The
Executive Committee shall consist of the following members:
(a) The
President, who shall
(i) be the
head of executive of the Union;
(ii) be
responsible for administration of the Union; and
(iii)
represent the Union externally;
(b) The
Vice-President (Internal), who shall assist the President in carrying out
his/her duties and in addition, is responsible for all internal coordination
of the Union;
(c) The
Vice-President (External), who shall assist the President in carrying out his/her
duties and in addition, be responsible for all external matters of the Union,
and jointly with the Current Affairs Secretary be responsible for all matters
concerning current affairs of the Union;
(d) The
Internal Secretary, who shall assist the Vice-President (Internal) in
carrying out his/her duties and in addition, be responsible for maintaining
all minutes and documents of the Union;
(e) Up to a
maximum of two External Secretaries, who shall assist the Vice-President
(External) in carrying out his/her duties and in addition, be responsible for
maintaining all external correspondence of the Union;
(f) The
Financial Secretary, who shall be responsible for all financial matters of
the Union;
(g) The
General Secretary, who shall be responsible for all matters concerning
general affairs of the Union.
(h) The
Current Affairs Secretary, who shall be responsible (jointly with the
External Secretary) for all matters concerning current affairs of the Union;
(i) The
Information Technology Secretary, who shall be responsible for all matters
concerning Information Technology of the Union;
(j) The
Administrative Secretary, who shall be responsible for all administrative
matters of the Union;
(k) The
Promotion Secretary, who shall be responsible for all promotion matters of
the Union.
(l) The
University Affairs Officer, who shall be responsible for all matters
concerning University affairs of the Union;
(m) The
Academic Affairs Officer, who shall be responsible for all matters concerning
academic affairs of the Union;
(n) The
Public Relations Officer, who shall be responsible for all matters concerning
the public relations of the Union;
(o) The
Welfare Officer, who shall be responsible for all matters concerning the
welfare of members of the Union;
(p) The
Publication Officer, who shall be responsible for all publication activities
of the Union (excluding those reserved for the Editorial Board exclusively);
(q) The
Social Affairs Officer, who shall be responsible for all social activities of
the Union;
(r) The
Marketing Secretary, who shall be responsible for all marketing activities of
the Union;
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The
Executive Committee shall consist of the following members:
(a) The
President, who shall
(i) be the
head of executive of the Union;
(ii) be
responsible for administration of the Union; and
(iii)
represent the Union externally;
(b) The
Vice-President (Internal), who shall assist the President in carrying out
his/her duties and in addition, is responsible for all internal coordination
of the Union;
(c) The
Vice-President (External), who shall assist the President in carrying out
his/her duties and in addition, be responsible for all external matters of
the Union, and jointly with the Current Affairs Secretary be responsible for
all matters concerning current affairs of the Union;
(d) The
Internal Secretary, who shall assist the Vice-President (Internal) in
carrying out his/her duties and in addition, be responsible for maintaining
all minutes and documents of the Union;
(e) Up to a
maximum of two External Secretaries, who shall assist the Vice-President
(External) in carrying out his/her duties and in addition, be responsible for
maintaining all external correspondence of the Union;
(f) The
Financial Secretary, who shall be responsible for all financial matters of
the Union;
(g) The
General Secretary, who shall be responsible for all matters concerning
general affairs of the Union.
(h) The
Current Affairs Secretary, who shall be responsible (jointly with the
External Secretary) for all matters concerning current affairs of the Union;
(i) The
Information Technology Officer,
who shall be responsible for all matters concerning Information Technology of
the Union;
(j) The
Administrative Secretary, who shall be responsible for all administrative matters
of the Union;
(k) The
Promotion Secretary, who shall be responsible for all promotion matters of
the Union.
(l) The
University Affairs Officer, who shall be responsible for all matters
concerning University affairs of the Union;
(m) The
Academic Affairs Officer, who shall be responsible for all matters concerning
academic affairs of the Union;
(n) The
Public Relations Officer, who shall be responsible for all matters concerning
the public relations of the Union;
(o) The
Welfare Officer, who shall be responsible for all matters concerning the
welfare of members of the Union;
(p) The
Publication Officer, who shall be responsible for all publication activities
of the Union (excluding those reserved for the Editorial Board exclusively);
(q) The
Social Affairs Officer, who shall be responsible for all social activities of
the Union;
(r) The
Marketing Secretary, who shall be responsible for all marketing activities of
the Union;
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ARTICLE 11: STANDING COMMITTEES OF THE EXECUTIVE COMMITTEE
Original
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Proposed Amendment
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11.8
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The
Orientation Affairs Committee
(a) The
Orientation Affairs Committee shall consist of the following members:
(i) The
Vice-President (Internal), who shall act as the Chairperson of the
Orientation Affairs Committee;
(ii) The Internal
Secretary, who shall act as the Secretary of the Orientation Affairs
Committee;
(iii) Two
representatives from House Associations;
(iv) Two
representatives from Independent Clubs;
(v) Two
representatives from School of Business and Management Departmental and
School Societies;
(vi) Two
representatives from School of Engineering Departmental and School Societies;
(vii) Two
representatives from School of Science Departmental and School Societies;
(viii) Two
representatives from Sports Clubs;
(ix) One representative
from the Editorial Board; and
(x) One
representative from the Executive Committee.
(b) The
Orientation Affairs Committee shall take charge and be responsible for
coordination of all orientation affairs of the Union. “Orientation Affairs”
shall include matters and programmes concerning Orientation Days, Orientation
Camps and Orientation Weeks.
(c) In the
event of vacancy of the Vice-President (Internal), the Executive Committee
shall appoint one other member of the Executive Committee to act as the
Chairperson of the Orientation Affairs Committee.
(d) In the
event of vacancy of the Internal Secretary, the Executive Committee shall
appoint one other member of the Executive Committee to act as the Secretary
of the Orientation Affairs Committee.
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The
Orientation Affairs Committee
(a) The
Orientation Affairs Committee shall consist of the following members:
(i) The
Vice-President (Internal), who shall act as the Chairperson of the
Orientation Affairs Committee;
(ii) The
Internal Secretary, who shall act as the Secretary of the Orientation Affairs
Committee;
(iii) Two
representatives from House Associations;
(iv) Two
representatives from Independent Clubs;
(v) Two
representatives from School of Business and Management Departmental and
School Societies;
(vi) Two
representatives from School of Engineering Departmental and School Societies;
(vii) Two
representatives from School of Science Departmental and School Societies;
(viii) One representative from Interdisciplinary
Programs Departmental Societies;
(ix) Two representatives from Sports Clubs;
(x) One representative from the Editorial Board; and
(xi) One representative from the Executive Committee.
(b) The
Orientation Affairs Committee shall take charge and be responsible for
coordination of all orientation affairs of the Union. “Orientation Affairs”
shall include matters and programmes concerning Orientation Days, Orientation
Camps and Orientation Weeks.
(c) In the
event of vacancy of the Vice-President (Internal), the Executive Committee shall
appoint one other member of the Executive Committee to act as the Chairperson
of the Orientation Affairs Committee.
(d) In the
event of vacancy of the Internal Secretary, the Executive Committee shall
appoint one other member of the Executive Committee to act as the Secretary
of the Orientation Affairs Committee.
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11.11
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add
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The Information Technology Committee
(a) The Information Technology Committee shall
consist of the following members and shall be appointed by the Executive
Committee:
(i) Information Technology Officer, who shall act as
the Chairperson of the Information Technology Committee. In the event of
vacancy of the Information Technology Officer, the Chairperson of the
Information Technology Committee shall be elected and appointed among its
members by the Executive Committee;
(ii) President;
(iii) No more than two other members of the
Executive Committee; and
(iv) At least one, but no more than three Full
members of the Union.
(b) The Information Technology Committee shall have
the following duties:
(i) To compose and adopt the tender of the HKUSTSU
Notebook Ownership Program;
(ii) To invite bids of the HKUSTSU Notebook
Ownership Program;
(iii) To open tender of the HKUSTSU Notebook
Ownership Program;
(iv) To evaluate the vendors and/or the fulfillment
partners of the HKUSTSU Notebook Ownership Program;
(v) To consider the recommendations by its members
about the vendors and fulfillment partners, and approve with or without
amendments, if thought fit;
(vi) To consider and approve/disapprove applicants
from the vendors and their fulfillment companies;
(vii) To regulate all matters of the HKUSTSU
Notebook Ownership Program;
(viii) To supervise and advise the selected vendors
and its fulfillment partners to ensure proper administrations, promotion and
services by them;
(ix) To pass any rules or regulations that shall be
binding on selected vendors and its fulfillment partners and if necessary to
impose penalties with the provision of the regulations;
(x) To interpret the internal guidelines of the
Information Technology Committee;
(xi) To receive and consider the reports of the
HKUSTSU Notebook Ownership Program by the vendor; and
(xii) To monitor any cases about the HKUSTSU
Notebook Ownership Program throughout the session.
(c) Members of the Information Technology Committee
shall elect among themselves the Secretary for the current session.
(d) The Information Technology Committee shall
consist of the following observers, who shall enjoy no voting rights in any
decisions made in representation of the Information Technology Committee:
(i) One Full member of the Union elected by the
Council, who, if not vacant, must be present to validate any voting or
decision making; and
(ii) No more than two past Information Technology
Committee members, who are not Full members of the Union acting as Honorary
Advisors.
(e) All official members and observers must sign a
non-disclosure undertaking which prohibits any signer to disclose to anybody
outside the Information Technology Committee and related offices of the
university any sensitive information related to the HKUSTSU Notebook
Ownership Program.
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ARTICLE 12: THE COUNCIL
Original
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Proposed Amendment
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12.3
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The Council
shall consist of the following Full Members of the Union:
(a) The
Council Chairperson;
(b) The
Council Vice-Chairperson;
(c) The
Council Secretary;
(d) The
President and the two Vice-Presidents;
(e) The
Financial Secretary;
(f) Four
representatives of the Independent Clubs Association elected by its
office-bearers;
(g) Three
representatives of the Sports Association elected by its office-bearers;
(h) Four
representatives from all House Associations elected by their officebearers;
(i) Ten
representatives of the Schools, comprising one representative from the School
of Humanities and Social Science, three representatives from the School of
Business and Management, three representatives from the School of Engineering
and three representatives from the School of Science to be elected by their
respective Departmental and School Societies or, where there is no
Departmental and School Society for a School by students of that School who
are Full Members;
(j) Eight
Popularly Elected Councilors;
(k) The
Editor-in-Chief;
(l) The
Financial Controller of the Editorial Board;
(m) One
member of the Council of the previous Union session elected from among
themselves;
(n) One
member of the Editorial Board of the previous Union session elected from
among themselves. In the event of vacancy of the Editorial Board in the
previous Union session, the Council of the previous Union session shall elect
one member from among themselves to substitute the position.;
(o) One
member of the Executive Committee of the previous Union session elected from
among themselves. In the event of vacancy of the Executive Committee in the
previous Union session, the Council of the previous Union session shall elect
one member from among themselves to substitute the position.
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The Council
shall consist of the following Full Members of the Union:
(a) The
Council Chairperson;
(b) The
Council Vice-Chairperson;
(c) The
Council Secretary;
(d) The
President and the two Vice-Presidents;
(e) The
Financial Secretary;
(f) Four
representatives of the Independent Clubs Association elected by its
office-bearers;
(g) Three
representatives of the Sports Association elected by its office-bearers;
(h) Four
representatives from all House Associations elected by their officebearers;
(i) Eleven representatives of the
Schools, comprising one representative from the School of Humanities and
Social Science, three representatives from the School of Business and
Management, three representatives from the School of Engineering, three representatives from the
School of Science and one
representative from the Interdisciplinary Programs to be elected by their
respective Departmental and School
Societies or, where there is no Departmental and School Society for a
School by students of that School who are Full Members;
(j) Eight
Popularly Elected Councilors;
(k) The
Editor-in-Chief;
(l) The
Financial Controller of the Editorial Board;
(m) One
member of the Council of the previous Union session elected from among
themselves;
(n) One
member of the Editorial Board of the previous Union session elected from
among themselves. In the event of vacancy of the Editorial Board in the
previous Union session, the Council of the previous Union session shall elect
one member from among themselves to substitute the position.;
(o) One
member of the Executive Committee of the previous Union session elected from
among themselves. In the event of vacancy of the Executive Committee in the
previous Union session, the Council of the previous Union session shall elect
one member from among themselves to substitute the position.
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ARTICLE 13: STANDING COMMITTEES OF THE COUNCIL
Original
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Proposed Amendment
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13.4
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The
Constitution Committee
(a) The
Constitution Committee shall be appointed by the Council and shall consist of
the following members of the Council:
(i) Council
Chairperson, who shall act as the Convener of the Constitution Committee;
(ii)
Council Vice-Chairperson;
(iii)
Council Secretary;
(iv)
President;
(v)
Editor-in-Chief;
(vi) Two
representatives of the Schools;
(vii) One
representative of the Independent Clubs Association;
(viii) One
representative of the Sports Association;
(ix) One
representative of the House Associations; and
(x) Three
Popularly Elected Councilor.
(b) The
Constitution Committee shall have the following duties:
(i) To
receive and discuss any written requisition of proposed amendments of the
Constitution of the Union.
(ii) To
conduct review and make recommendations on the amendments of the Constitution
of the Union to the Council. The Council should consider the recommendations
and endorse the same with or without amendment. Any amendment of the
Constitution should only be made according to what have stated in Article
20.5 of the Constitution.
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The
Constitution Committee
(a) The
Constitution Committee shall be appointed by the Council and shall consist of
the following members of the Council:
(i) Council
Chairperson, who shall act as the Convener of the Constitution Committee;
(ii)
Council Vice-Chairperson;
(iii)
Council Secretary;
(iv)
President;
(v)
Editor-in-Chief;
(vi) Three representatives of the Schools;
(vii) One
representative of the Independent Clubs Association;
(viii) One
representative of the Sports Association;
(ix) One
representative of the House Associations;
(x) Three
Popularly Elected Councilors;
(xi) The member of the Council of the previous Union
session;
(xii) The member of the Editorial Board of the
previous Union session; and
(xiii) The member of the Executive Committee of the
previous Union session.
(b) The
Constitution Committee shall have the following duties:
(i) To
receive and discuss any written requisition of proposed amendments of the
Constitution of the Union.
(ii) To
conduct review and make recommendations on the amendments of the Constitution
of the Union to the Council. The Council should consider the recommendations
and endorse the same with or without amendment. Any amendment of the
Constitution should only be made according to what have stated in Article
20.5 of the Constitution.
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ARTICLE 15: THE EDITORIAL BOARD
Original
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Proposed Amendment
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15.7
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The
Official Publication shall carry reports of all official business of the
Union, including but not limited to notices of and resolutions passed at
General Meeting, announcements in respect of all elections and their results,
resolutions passed by the Court, and the budget as approved by the Council.
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The
Editorial Board shall maintain a channel
to carry reports of all official business of the Union, including but not
limited to notices of and resolutions passed at General Meeting,
announcements in respect of all elections and their results, resolutions
passed by the Court, the budget as approved by the Council and the half-yearly report of the Editorial Board, the Executive
Committee and Popularly Elected Councilors as approved by the Council.
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ARTICLE 17: VACATION OF OFFICES
Original
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Proposed Amendment
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17.5
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Any
popularly elected office bearer of the Union may be removed from office by a
vote of no-confidence passed by a two-thirds majority at a General Meeting of
Full Members or a Referendum under the provision in this Constitution.
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Any
popularly elected office bearer of the Union may be removed from office by a
vote of no-confidence passed by a two-thirds majority at a General Meeting of
Full Members or a Referendum under the provision in this Constitution. Such removed office bearers shall not be
eligible for any office bearer of the Union or member of the Council at any
later time.
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17.7
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Any member
of the Council, other than Popularly Elected Councilor, may be removed from
such membership by a vote of no-confidence passed by a two-thirds majority at
Council Meeting.
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Any member
of the Council, other than Popularly Elected Councilor, may be removed from
such membership by a vote of no-confidence passed by a two-thirds majority at
Council Meeting. Such removed members
shall not be eligible for any member of the Council within the current
session.
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17.11
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In the
event of any vacancy of the President of the Executive Committee, the
Vice-President (Internal) shall preside over and coordinate the work of the
Executive Committee. In the event of vacancy of both the President and the
Vice-President (Internal), the Vice-President (External) shall preside over
and coordinate the work of the Executive Committee.
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(a) In the event of any vacancy of the President of the
Executive Committee, the Vice-President (Internal) shall preside over and
coordinate the work of the Executive Committee. In the event of vacancy of
both the President and the Vice-President (Internal), the Vice-President
(External) shall preside over and coordinate the work of the Executive
Committee.
(b) In the event of any vacancy of only the
Vice-President (Internal) of the Executive Committee, any popularly elected
Executive Committee member shall be elected to coordinate the work of the
Vice-President (Internal). In the event of any vacancy of only the
Vice-President (External) of the Executive Committee, any popularly elected
Executive Committee member shall be elected to coordinate the work of the
Vice-President (External).
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5.
To consider and
if thought fit to approve the Annual Report of the Council of the 19th
Session.
6.
To consider and
if thought fit to approve the Annual Report of the individual Popularly Elected
Councilors of the 19th Session.
7.
To consider and
if thought fit to approve the Annual Report of the Executive Committee of the 19th
Session.
8.
To discuss and
if thought fit to have no-confidence in the Public Relations Officer of the
Executive Committee of the 19th Session.
9.
To discuss and if
thought fit to express condemnation to the President of the Executive Committee
of the 19th Session.
10. To consider and if thought fit to approve the Annual
Report of the Court of the 19th Session.
11. To consider and if thought fit to approve the Annual
Report of the Editorial Board of the 19th Session.
12. To consider and if thought fit to approve the
Financial Report of the 19th Session of the Union.
13. Presentation of the elected Executive Committee of
the 20th Session.
14. Presentation of the elected Editorial Board of the 20th
Session.
15. Presentation of the
elected Popularly Elected Councilors of the 20th Session.
16. To adjourn the meeting.
Prepared
by,
_______________________________
WANG
Tian
Chairperson
of the Twentieth Annual General Meeting
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